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Education Advising Coordinator more...
Location:Seaside, CA
Company:California State University, Monterey Bay
First posted:May 25, 2017
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Open Date04/27/2017Working TitleEducation Advising CoordinatorClassificationStudent Services Professional IIDepartment NameUndrgrd Advisng Retn CareerCtrJob NumberMB2017-PA2320Status

Interviewing

Priority Screening Date05/11/2017Recruitment StatusApply Today! Priority Screening begins: Friday, May 12, 2017Position Description

PURPOSE:

Under the general supervision of the Director for the Center for Advising, Career, and Student Success (CACSS); the Education Advising Coordinator (EAC) advises, interviews, and counsels students; makes determinations regarding student eligibility for the Liberal Studies Bachelors degree and future degree programs; contributes to the planning and implementation of the major(s) and minor(s); coordinates advising across College of Education programs in the Liberal Studies and Education & Leadership departments; exercises judgment and utilizes knowledge and expertise to recommend solutions to problems and changes in program policies and procedures. Also acts as a spokesperson regarding campus administrative policies, University and major requirements, matriculation policies, course and program pathways, and California State Credentialing requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Student Advising Meetings

  • Provides information, advice, and assistance to students regarding specific requirements for Liberal Studies (LS) Department degrees, majors, minors, specialized program designations, and pathways toward and admissions to Education & Leadership (E&L) post baccalaureate credential programs. Exercises judgment and utilizes knowledge and expertise when working with students, faculty, and administrative personnel when recommending solutions to problems and/or changes in program policies and procedures.
  • Utilizes interviewing and counseling techniques when working with students on, for example, their academic progress. Guides students in creation of two year and four year plans. Provides students with information on creating meaningful educational plans. Case-manage and monitor students academic progress toward degree completion and graduation.
  • Reviews academic students coursework to determine eligibility for the granting of Liberal Studies (LS) degrees and admissions to Education & Leadership (E&L) credential programs. Assesses candidates status towards meeting all degree requirements, and credential requirements when appropriate. Provides evaluations of courses and credits completed.
  • Participates in campus-wide advisor trainings and workshops, and participates in CACSS staff meetings.
  • Advisor will participate in electronic note keeping (i.e., Insight software) that aligns with practices implemented by the Center for Advising, Career, and Student Success.

Maintenance and Coordination of Student Records, Course Enrollment and Registration

  • Manages the collection, compilation and dissemination of information about majors, integrated teacher education programs (ITEPs), & minors, programs and services in the LS department.
  • Consults with Department Chair and Administrative Support Coordinator (ASC) regarding course scheduling.
  • Coordinates course enrollment and registration with Department Chair and ASC, and CSUMB Advising Center director and staff for new and continuing students.

Student Recruitment, Outreach, and Orientation

  • Coordinates LS department outreach, advising, and evaluation procedures with campus outreach efforts and orientation events on campus and in the community. Serves as a spokesperson during outreach efforts and orientation events.
  • Participates in advisement related activities and meetings, Orientation/Registration, University outreach efforts, and representing the LS department at major fairs, preview days and open house, as well as relevant statewide and national conferences and/or regional meetings.
  • Facilitates the transfer of prospective students among postsecondary institutions, including community colleges, by effective outreach and advising, and through the articulation of courses and requirements. The Education advisor works cooperatively with community colleges to ensure that subject matter coursework at feeder campuses is aligned with the Content Specifications for California Teaching Credentials and articulated with coursework in the program.
  • Assists faculty and supports students in the Liberal Studies Proseminar course(s) by providing an overview of the LS major requirements and pathways.
  • Collaborates with other campus-wide advising efforts, and with student support services in the retention of studies, e.g., academic probation and at-risk students.

College Program Coordination, Development, Implementation, and Governance Participation

  • Provides information and assistance to faculty and administrative personnel regarding specific requirements for LS Department degrees, majors, minors, specialized program designations, and pathways and requirements for admissions to E&L Department integrated and post baccalaureate credential programs.
  • Provides work direction to assigned student assistants.
  • Coordinates with E&L Credential student services staff (E&L admissions and credential analyst).
  • Participates in the governance of the LS and Education & Leadership Department, as appropriate.
  • Assists in the planning and implementation of the LS major, HDFS major, Human Development minor, Education minor, ITEPs, any new majors/minors, and credential programs offered by departments within the College of Education.
  • Maintains and updates the Liberal Studies Advising Center website, CSUMB catalog pages, and other multimedia and social networking sites (e.g., Facebook) for academic programs (majors and minors) in the Liberal Studies department.

Other Functions


Performs other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities

Working knowledge of the practices, procedures and activities of the Liberal Studies programs; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior.

Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multiaged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas.

Minimum Qualifications

Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A masters degree in a job related field may be substituted for one year of the professional experience.


Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Required/Specialized SkillsPreferred Qualifications

Masters degree in College Counseling, Student Affairs, or related field; or California Preliminary Multiple Subjects Teaching Credential; or Preliminary Education Specialist Preliminary Teaching Credential; and/or public school teaching experience. Second language fluency English/Spanish. Technical fluency with Microsoft Office Professional Suite; Oracle-PeopleSoft/CMS baseline information system; Access; Hyperion (Brio); TMA, or similar maintenance management system; and Google mail and calendaring programs.

Special Conditions of Employment

  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with CSUMB. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards).
  • This position is required to comply with confidentiality requirements outlined in the Department of Educations Family Educational Rights and Privacy and Californias Educational Code Chapter 13 regarding sensitive student issues.
  • Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the Universitys liability coverage.
  • Occasional evenings and/or weekend work is required.

WORK ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.

Compensation and Benefits

Anticipated hiring salary in the high $3,000s/month. For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits R04. The University Corporation atCSU Monterey Bay also providesaccess to affordable campus housing, Employee Housing.

How to Apply

For full consideration, submit the required documents by 5:00 p.m. on the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map). Please check the links provided for the respective hours.

TENTATIVE RECRUITMENT TIMELINE:

May 30 June 2 On-Campus Interviews


CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.


All employees must be eligible for employment in the U.S.

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